Terms & Conditions

BOOKING CONDITIONS

– A 350€/450€ (depending on the camp) non refundable deposit per child must be paid when booking the camp. Your reservation will be confirmed once the deposit has been received. This fee is then deductible against the camp’s fees. Reimbursements will be made in case of cancellation of a place following our cancellation policy.

 

CANCELLATION POLICY

Should you have to cancel your reservation for any reason refunds are made on the following scales:

Cancellations received before 1st April 2022 Loss of deposit only

Cancellations received between 1st May – 31st May 2022 Loss of 50%

Cancellations received after 1st June 2022 Loss of 100%

Fees must be paid by bank transfer or by credit card through our online shop. An invoice for the remaining balance will be raised and presented on payment of deposit, and must be paid at least 8 weeks before the student is due to arrive. 

If the cancellation is due to a visa application being rejected, we will refund 80% of the total cost fees. This will only be issued upon receipt of a copy of the visa rejection letter from the Spanish Consulate.

In the event that due to circumstances beyond the control of the Sotogrande International School including any urgent government instruction, or cause of force majeure (natural disaster, war, health emergency including the pandemic and any outbreak of a pandemic) arising after the signing of this Agreement, If it becomes necessary to establish additional hygiene, mobility restriction, health, sanitary or safety measures that may force the suspension of the activity, Sotogrande International School will provide the option to transfer your registration to summer 2023 or offer a full refund of the camp fees in these circumstances.

In the event that the COVID-19 advances, for safety reasons and in keeping in compliance with the recommendations given by the health authorities, Sotogrande International School reserves the right to cancel students coming from affected or at-risk areas.

 

INSURANCE

Students are strongly advised to take out their own personal insurance to cover illness, accident or theft or loss of personal possessions. We do not include this in the fees. The Camp has insurance which covers accidents which occur to students whilst on any camp activity. The insurance policy does not cover loss of personal property and any claim must be made as soon as practicable.

GENERAL

The philosophy of our Camp is to bring together learning and fun elements, enriching the student experience and improving their social and communication skills in language learning and overall personality.

The International Summer Camp is offered in full accommodation mode as well as day use. Students will learn or improve their English, French and / or Spanish. The Camp will take place at Sotogrande International School and Sotogrande Boarding House located near the sea with many facilities: swimming pools, gym, etc.

The age range of our students are between 5 – 7 years old for the Nanos Camp 8- 13 years for the Junior Camp, 12 – 17 years for the English Immersion Camp, 10- 17 years for the Elite Camps (Golf and Tennis) and between 14- 17 years for the Masters Camp.

The schedule, activities, prices and dates of our Camp are available on our web https://www.sotograndeinternationalcamps.com

The duration of the Camp is a minimum of 2 weeks for the Junior, Masters and Elite Camps and a minimum of 1 week for the Nanos and Intensive English Camp.

The Camp will provide the appropriate educational material.

Before the start of the Camp parents will be sent a list of clothing or items that should be brought to the camp.

Use of mobile phones, tablets, game consoles, etc. are allowed in the Camp only in the authorised areas and permitted times.

Students travelling as unaccompanied minor will incur an additional fee.

Parents agree to support the internal regulations of the camp concerning general discipline on campus and during off campus excursions.

Parents are liable for any deliberate damage caused by their child to camp property or to that belonging to teachers, employees or other students.

Parents or guardians give their full consent for the student to attend activities and excursions organised by the camp that take place off campus and to pay any additional costs associated with such activities/excursions

All Camp premises inside and outside are non-smoking and students may not smoke whilst on site. Students may not consume alcohol on Camp premises or on excursions. Bringing into  Camp or possession of any type of drugs or weapons is strictly prohibited and renders a student liable to permanent exclusion and the corresponding judicial consequences. 

Students will not be allowed to leave Camp on their own unless accompanied by a member of staff or group leader.

The Camp reserves the right to exclude temporarily or permanently students whose behaviour merits this in the view of the Summer School Manager.  The cost of returning the student home will be the responsibility of the parents.

Campers are expected to hand in their own passport, flight tickets, pocket money and valuable possessions on arrival at the school for safekeeping. 

Pocket Money is not supplied by the school and students should bring their own pocket money to spend during their time in the summer school.  The school do offer a Safety Deposit Box for the safe keeping of such funds during the pupil’s stay with us, by which a sign in/out form is required to be completed each time the student would like to “withdraw” funds.  Any remaining monies will be returned to the pupil at the end of their stay with us.

All items of clothing must be marked with the camper’s full name.

Form of Indemnity

  1. a) Any claims, damages or cost which they or any one of them may be or become liable to pay in consequence of any injury or  damage to or illness of the student occurring during or as a result of any of the said activities or excursions. 
  2. b) Any claims by a third party which may be made against them or any of them in consequence of any act or default of the  student during or as a result of said activities or excursions. 
  3. c) Any other costs and expenses reasonably incurred by them or any of them on behalf of the student during or as a result of  any of the said activities or excursions. 

 Provided that the indemnity herein shall not extend to any claims, damages, costs or expenses in respect of and to the extent  to which the school and member(s) of staff shall be entitled to be indemnified under any policy of insurance. 

The Camp takes our students’ health and safety seriously and will always try to contact a parent in a medical emergency with the utmost priority and within a maximum of 24 hours. If however, a decision regarding the students medical treatment is required urgently and the parent/guardian is unreachable, the college will assume the authority to seek and administer medical treatment to the student.

Payment of any additional government medical charges will be settled by the parent/guardian of the respective student. 

RESERVATION AND PAYMENT

Your reservation is made by completing the application form and paying the reservation fee online. The reservation fee is deducted from the total price and is non-refundable. The prices are listed on the website https://www.sotograndeinternationalcamps.com

The total amount must be paid before the start of camp by the 1st May 2022.

TRANSPORT TO THE CAMP

Groups will have free transport to and from Málaga airport or train station and Gibraltar airport if they arrive within the time specified.

Unaccompanied Minor service will have an extra cost of 140€ per kid.

Arrival day (Sundays): A member of SIS staff will be at Málaga airport or train station from 10:00-13:00 and from 18:00-20:00 to welcome students enrolled in the Summer Camp. They will meet and look after all students arriving during these times. The Sotogrande International School bus will transport students to SIS Boarding House at 13:00 and 20:00.(Any students arriving outside these two time periods will be expected to take a private transfer  to SIS ,this can be arranged with prior notice at a special rate.)

Departure day (Saturdays): On Departure Day there will be airport transfers by bus at 07:00 and at 13:00.(Any students who have departure times that do not fit the schedule will be expected to take a private transfer to the airport, this can be arranged with prior notice at a special rate.) All students must check out of their rooms by 11:00, luggage can be stored if they are using the 13:00 transfer.

PUBLICITY

The data, photos, videos of participants will be used solely for promotional purposes.

RESPONSIBILITY

The camp disclaims any liability or negligent conduct incurred during the development of the work by third parties, responding in this case as subsidiary parties.

The campers are responsible for their belongings and parents discharge any damage, loss or theft.

ALLERGIES

The Camp offers different menus and follows a nut free diet policy but cannot accept responsibility for any allergy-related incidents. The Camp Director reserves the right to refuse a student whose medical and allergy condition may represent a risk.

UNFORESEEABLE CIRCUMSTANCES

The camp cannot be held responsible for any problems that may occur because of unforeseeable circumstances (Natural disaster, epidemics etc…) If your child/ren’s inward flight is delayed, it is up to the parents to make necessary arrangements, to liaise with the airlines and to contact the Summer Camp Office as soon as possible. If the outward flight is delayed or cancelled the Summer Camp Office will contact the parents and will make the arrangements to accommodate the student and organize another flight. Any additional cost will be borne by the parents. According to availability the Summer Camp will house any student unable to leave the camp at the planned date for 50€/day and will invoice the parents. Should there be no availability in the camp for your child/ren, The Summer Office reserves the right to organize the placement of the student, under supervision, in a local hotel at the parents’ expense.

CONDUCT

All students will conduct themselves in a manner which is correct and acceptable by all regardless of age, gender, language, nationality and religion. The Summer Camp Director reserves the right to send home without reimbursement anyone whose behaviour goes against the camp ethos. Any additional cost (plane tickets, damage to school property, taxi runs, food) will be at the parent’s expense. Parents are expected to pick up their child within 48 hours of having been notified.

SORTIE

Students ages 15 – 17 years old have the option to go out of campus during their recreational time on Mondays and Fridays unsupervised prior authorisation by a member of staff. The camp operates a signing-out system that all students concerned have to abide by.

SMOKING/ALCHOL

The possession or consumption of cigarettes, alcohol and/or drugs is strictly forbidden on and off campus. Any break of these rules will be seriously dealt with and may result in the student being sent home at their parents’ expense.

FLOORS

Boys and girls are not allowed to visit each other’s room at any time.